Keeping your fleet in top-notch condition at all times is essential if you want to meet your company’s sales goals. As a fleet manager your top priority is finding efficient ways of making sure that all vehicles are properly maintained, that your drivers are safe and that deliveries are made on time as much as possible. This is not always very easy to do – fleet managers often find themselves drowning in problems that directly impact the company’s bottom line. How can you implement better fleet management? Here are some tips to get you started:

Keep a keen eye on maintenance costs

Increasing costs are an indication that all is not right with your fleet. You may know how much it costs to fuel your vehicles every week, but are you keeping an eye on maintenance costs? It is very important to get every vehicle’s costs logged into a central system for comparison purposes. These costs should include items such as oil changes, new spare parts, new tires and more. The point of collecting this information is so that you can compare costs over time. If you notice that costs are going up it may be an indication that you have a problem with some of your vehicles (they may need to be replaced) or even some of your drivers.

Make sure that you have the right vehicles for the right jobs

One of the most common fleet management problems is buying the wrong vehicles. You may have bought certain trucks or vans because the dealer offered you a good deal without stopping to think whether they are suitable for the job at hand. If they are not they will cost you a lot of money in the long term. You should be very clear about the kind of vehicle that is required for each job if you want to make fleet management easier and more efficient.

Capture all fleet data electronically

Are you the kind of company that keeps paper logs for your vehicles? Every time a vehicle is fuelled or serviced there will be a paper trail which needs to be managed correctly. All the information should be keyed into a fleet management app that can store it safely. A good app can be your best fleet management tool. Not only will it hold vital data, it will also manipulate the data so that you are able to see big picture information about your fleet at a glance.

Make sure that your drivers know what your fleet management policy is

What is the point of developing a fleet management policy if your drivers do not know what it is? You should have regular meetings with your drivers where they are reminded of the company’s goals when it comes to the fleet, and what is expected of each of them. If you want to become a better fleet manager and to improve your policy you should listen to their contributions – they are out on the road and they can give you insights into the challenges that they experience.